In project details, you find a section called Expenses. Here’s what it looks like empty:

Adding an expense to the project

Given that your permissions allow (more about that in Permissions Guide), you can hit the Add Expense button in the Expenses section to reveal the form:

In the above example, the description tells what the expense is all about. It always has a date, when the expense occurred (e.g. the date of purchase or receipt). If you want to have more than one line item, add more and give a description, quantity and cost per unit for each. If you check the checkbox “billable”, the expense will automatically be added to your invoice for this time period.

You can upload picture files or PDFs of the receipts related to this expense.

Known limitations

As of writing (November 27th 2025), you can’t determine whether or not the expense is subtracted from the project budget. For now, it’s best practice to consider the budgets to cover the work and nothing else – all of the expenses will be added on top of that.